RECORDER’S OFFICE SETS RECORD FOR RECORDED DOCUMENTS IN 2012

Adel, Iowa – The Dallas County Recorder’s Office saw more work in 2012 than in any other calendar year in the history of the County. 2012 brought in 23,902 documents for recording; 26,667 total documents counting ground water hazard statements. In 2003 Dallas County recorded a total of 25,269.

During the Recorder’s budget hearing on January 21st, Dallas County Recorder Chad Airhart presented a study with historical data showing the number of documents recorded throughout the years by the Recorder’s Office. The study conducted and presented to the Board of Supervisors compared the Dallas County Recorder’s Office with those in Woodbury, Dubuque, Pottawattamie, Story, Clinton, Warren, Cerro Gordo, Muscatine and Marshall. The key points of the study were total documents recorded and total number of staff in each Recorder’s Office.

“By knowing the number of employees in each County Recorder’s Office and the number of documents recorded, we can easily calculate a number that reflects the total number of documents recorded by the average employee in each county,” said Dallas County Recorder Chad Airhart. The 2012 average number of documents recorded per employee across the range of counties in the study was 2567 documents per employee. The number of documents per employee in the Dallas County Recorder’s Office was 4104 documents in 2012.

The study does not include vital records work for the Iowa Department of Public Health, passport applications for the U.S. State Department or licensure services for the Iowa Department of Natural Resources. Not all offices in the study provide those additional services making the amount of work provided by the staff of the Dallas County Recorder’s Office staff greater than many of those in the study.

Dallas County Supervisor Kim Chapman said, “There isn’t a doubt in my mind that the Dallas County Recorder’s Office is one of the most efficient Recorder’s offices in the State of Iowa.”

Since Airhart took office in January of 2011, the Recorder’s Office has implemented a new technology when recording documents, applying a bar code to the first page of document which then populates index fields with recording data later in the scanning process. “This technology has allowed us to streamline the process in which documents are recorded, and return them to the preparer in a quicker timeframe,” said Recorder Airhart.

“It is a blessing to be the fastest growing county in the State of Iowa and one of the fastest growing in America, but with that blessing comes many challenges. The main challenge is that of handling an increased workload without exploding our budget. The staff of the Recorder’s office has done a phenomenal job in adapting to the increase in work and learning new processes to streamline the office. We are truly blessed to have what I think is one of the best Recorder’s office staffs in Iowa, and a Board of Supervisors that is supportive of our office,” said Recorder Airhart.